Remind Me Again?
Do you need reminders to check your reminders?
I understand what it feels like to feel anxious or worried that you’re not keeping track of what you need to remember each day. It’s a horrible feeling.
For me, the list of what I need reminders for keeps getting longer and longer.
I don’t know if that means I have more to do these days, or I am a little less organized.
Let me tell you, I am not going to use the word “forgetful” yet.
Believe me, I get very frustrated when I have to search for paper notes in my purse or kitchen drawers.
Adding things to my calendar works pretty well if I remember to use my calendar.
I’ve been hearing a lot lately about the “new and improved” Reminders app from Apple, so I decided to do some research and check it out.
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Believe me, after setting up the app and putting it to work, I can only say this – Awesome!
Using Reminders Reduces Stress
Let’s face it, we all need reminders and by setting reminders you can relax a bit and use that brain space for something else.
Even if you don’t use technology much for organizing your life but would like to, Reminders would be a great place to start.
Evidently, Apple has been upgrading and really improving one of their apps every year.
Last year it was their Notes app, which I love and use to organize most things in my life.
Good news, this year the improvements went to the Reminders app.
In fact, it looks totally different than it did before and has been completely rebuilt.
If you’re like me and love feeling organized and on top of things in your life, I think this might be the solution you’ve been looking for.
You’ll be glad to hear I did my homework and here is what I have found so far.
Upgrading Your Devices & iCloud
Let me start by saying, before you can really appreciate the Reminders app, you are going to have to do a little prep work on your devices ( iPhone, iPad, MacBook).
That being said, if you have more than one Apple device as I do, you need to understand how the Reminders App is affected by current upgrades, so don’t skip this.
- Sign in with the same Apple ID on all your devices.
- Go to Seettings> iCloud> enable Reminders. Now you will receive the same reminders on all of your devices.
For example, I like to work on my cute MacBook because the screen is bigger than my phone and I can keyboard faster.
So, I make my grocery list in Reminders on my Mac, but when I get to the store, the list is on my iPhone, and away I go.
In addition, the other important thing for you to do is, make sure you have Upgraded everything to the newest software. For your iPhone and iPad, that would be iOS 13.
Also, if you are also on a MacBook like I am, you should have updated to Catalina.
Maybe you aren’t ready to upgrade, that’s okay. You can still see your reminders on each device, they just won’t talk to each other.
Truthfully, I found this a bit confusing so if you need more detail, check out Apple’s support article on how to set up your devices. https://support.apple.com/en-us/HT210220
In the end, it’s all worth it because when you are done, like magic, you will see your reminders whenever you need them on any device.
Apple’s Reminder App
Okay, now let’s get down to the nitty-gritty.
First, open the Reminders App.
At the top of the screen, you see 4 Smart Lists that are automatically installed for you.
Actually, these Smart Lists will update as you work and give you a quick overview of what you have going on at any time. – Very cool.
In the end, all of your reminders will be organized by Lists.
You can see the lists I have created so far in the image above
Then, across from the name of the list you can see how many reminders are in that list.
Actually it would be best if you can follow along with your iPhone along here.
Reality is, actually doing it will make more sense than reading about it.
Make Your Own List
- Tap Add List in the Reminders app’s main screen.
- Type a name for your list.
- Next, you should be able to choose a color and a special icon for each list you make so it will be easier to recognize at a glance.
If you are like feeling super organized you are going to love this feature!
(icons are only available for lists created in iCloud accounts.)
Trust me, you can be all set up with a few lists in no time at all.
Honestly, my advice is to not overthink it because honestly, lists are SO EASY to edit and change.
So, let’s practice editing one of the lists you just made.
- First, tap the list that you want to edit, then tap the more button .
- Next, tap Name & Appearance.
- Now change the list’s name, color, or icon.
- Finally, Tap Done.
Tip: Lists can be reordered by dragging and dropping- Try it.
Like I said before, lists organize your reminders, or you could say reminders live inside of lists.
- Open a list
- Next, click New Reminder
- Then, add your reminder.
Reminders (Scheduling, and Details)
Here is where you really see the genius of this app.
If you aren’t already there, tap on a reminder & click the information icon to the right of the reminder. ( more icon)
This will take you to a Details screen.
Here you can:
- Make notes
- Pick a day and time to be reminded
- Remind you at a certain location – This is crazy. You can schedule to be reminded when you arrive home, etc.
- Flag the reminder – A flagged reminder is super important so it will also show up in your Smart Lists.
- Set a priority level
- Add subtasks
- And more
There is another way to get to the Detail Page.
Tap on a reminder
A menu pops up at the top of your keyboard.
Click on the little clock (choose a date)
OR click the Custom icon
So there you have it- you should see Detail screen we just looked at.
BTW, Just like lists, reminders can be re-ordered anytime by dragging and dropping too.
Okay, there you have it, kind of a crash course on how to use Reminders.
Okay, are you about to scream, THAT’S TOO MUCH!
There is no doubt, it is really hard to learn a new piece of technology by reading, so I hope you were working with the app as we went along.
I also get it might be a bit overwhelming at first, but you don’t have to do it all now. Just make a few reminders and see how it works, then can more technical.
Reminders Features Not to Miss:
Believe it or not, there will be times when you want to work on a reminder with someone else.
So here is how it works.
- Tap the list that you want to share, then tap the three dots (more icon).
- Tap Add People.
- Choose how you’d like to invite people to your Reminders list, I typically use Message or Mail.
- Add the people you want to share the list with, then send the invitation.
- When the person accepts the invitation they can work on the reminders and add to the list along with you.
You may like to know lists can also be organized into groups—for example, you can create a group named Work that contains all of your work-related lists:
- Tap and hold a list.
- Drag the list onto another list.
- You will be prompted to give the new group a name.
- Tap Create.
Move a Reminder to Another List
- Tap a Reminders List, then tap the reminder that you want to move.
- Next, tap the info icon to take you to the Detail Screen.
- Tap List, then choose the list that you want to move the reminder to.
- Finally, tap Done
Honestly, I think adding subtasks is a game-changer.
Creating subtasks is an “organization” dream.
Create a List called Packing List
Now, add a Reminder of where you are going.
Then, add another reminder of what to pack for that trip.
Next Swipe Right on that reminder as I did on Sunscreen and choose “indent”
The reminder becomes a subtask of the reminder above it.
Now add as many subtasks as you want.
Hide the subtasks by clicking the little arrow on the first reminder.
Oh ya, you can “outdent” too.
In order to use the location feature, be sure you have Location Services turned on in settings under Privacy.
Truthfully, even if you don’t think you’ll use this, you have to try it!
First, tap the location icon to assign a notification based on where you are.
Next, select the options provided or tap Custom and use your current location or another address.
Finally, select arriving or leaving to receive the reminder! How cool is that?
So I am thinking I’d set a reminder not to forget to turn the coffee pot of when leaving my address in the morning! – The possibilities are endless, right?
Tell Siri Where You Live!
Now let me tell you, this was new to me!
Did you know there is a My Card in your Contacts?
If not, go to your Contacts app and at the top, you will see your name.
In tiny letters, you will see “My Card”-
Lastly, open it and put in your own address phone, work address, whatever.
Now you can tell Siri things like:
- Siri, remind me to take the chicken out of the freezer
- When I get to work remind me to call Sara
- When I get home remind me to pay bills.
Seriously, how did I not know this?
Wrapping It Up
There is more of course, so when you are ready, Apple has great support articles.
So as I see it, there is no need to worry about forgetting what you need to do or how to organize your life.
I plan on really making the new Reminders help me stay organized.
Please let me know in the comments below any tips you have after trying the app or what you think of Reminders.